Staff Onboarding for Clackamas County

You must complete Section 1 of your Form I-9 in the Employee Self Service system (ESS), and present documents that can be used to verify your identity as well as work eligibility. The Form I-9 in ESS has a link to the instructions on how to complete this document as well as a list of acceptable documents you can present for verification.

You will complete your new hire paperwork, including your W-4, direct deposition forms, as well as verifying your personal information in the Employee Self Service system (ESS) when you meet with designated department staff.

New Employee Workshop is your information gateway to discovering more about Clackamas County. As part of this orientation class, you will gain a foundation of knowledge about Clackamas County.

Registration: You will receive information on registering for a session of NEW during your first week. Registration is completed through our Learning Management system. New Employees are required to register for and attend a session of NEW within 90 days of employment.

In this workshop, you will have the opportunity to learn all about the County, leadership and culture and also, learn about the County’s approach to equity, diversity and inclusion, performance management, risk and safety, ethics, learning and development, and more. In addition, you form a network with others from across the County.

Class location and information is provided upon registering for a session through our Learning Management System.

All County employees are issued a photo ID / Access Badge when they begin employment. This badge is generally issued on or near your first day at work. Your supervisor will assist in setting up an appointment with our Facilities Division to have your photo taken and a card issued to you. So come prepared to smile for the camera!
You should display your photo ID / Access Badge at all times while in a County facility and when hosting or appearing at County functions or community events. The ID badge can be worn using a breakaway lanyard, clip-on badge reel or badge holder. For many employees working in facilities with card access systems, the ID badge also serves as your door access to employee entrances and/or outside of public hours.
The ID Badges provide a consistent method of identifying other county employees and establishes a standard of security and access control that provides a safe work environment for County staff and the public.

Clackamas County is dedicated to encouraging employees to use alternative modes of transportation such as public transportation, carpooling, walking and bicycling to relieve road congestion, reduce harmful emissions, improve employee health and reduce employee commuting costs.  As an incentive, the County provides benefit eligible (i.e. regular status) employees with a 50% subsidy on the purchase of a monthly all-zone Tri-Met pass.  If you choose to participate you will pledge to commute to work primarily by Tri-Met bus and/or light rail options. Program details are included in EPP 57:  Transportation Assistance

If you use transit to commute to work, live and work in the service district, and need to leave work unexpectedly for an emergency, Tri-Met will pay for a taxi to take you home. Emergency ride home vouchers are available from Human Resources and from department transportation coordinators. 

• Tri-Met Route to the Red Soils Campus – Route 33
• Find a rideshare partner at Drive Less. Connect. 
• See a map of our Red Soils campus with parking lots 

As a new employee you may have questions about how to dress in your new position. The answer depends on many factors. All County employees have a responsibility to serve the public and represent our county in a professional manner. Neat appearance and appropriate on-the-job conduct are essential for maintaining good relationships with our customers, the citizens of Clackamas County. There is no one dress code since we have a wide variety of occupations at the County. All employees should dress and conduct themselves in a manner that is consistent with their positions. Individual County departments may define appearance standards more specifically for their employees. If you have questions before you begin employment, we encourage you to ask your supervisor.

New and promoted employees have a probationary period as part of their evaluation process in the new job. A probationary period is a working test period which allows your supervisor time to consider your suitability for the job and gives you an opportunity to decide if you are satisfied with the job. New employees serve a 12 month probationary period. Promoted employees who previously had attained regular status with the County serve a six -month probationary period. If you are on a leave of absence (paid or unpaid) for more than 30 days during the probationary period, your probationary period will be extended by the amount of the leave.

An employee's first performance evaluation occurs six months following hire or promotion. After the initial evaluation, an employee's performance is reviewed at least annually. This is regardless of qualification for a salary increase.
The review will include the following:

• An evaluation of the employee's quality and quantity of work
• A review of exceptional employee accomplishments
• Establishment of goals for career development and job enrichment
• A review of the areas which need improvement
• Setting of performance goals for the employee for the following year
   

Chapter 2.05 of the County Code is dedicated to Personnel Policies and Procedures for County employees and applicants for employment. It serves as the overall policy for employment at the County

The County has over 50 individual policy and procedures memos written on various employment topics. Topics range from Family Medical leave, Military Leave, Inclement Weather, Driving policy, etc. Click on the link above to see the entire list of topics and to access a particular EPP.
Below are links to a select few of the over 50 EPPs that may be of interest as you begin employment with us.

• EPP 1: Equal Employment Opportunity Complaint & Grievance Resolution Procedure
• EPP 2: Harassment
• EPP 7: Military Leave
• EPP 8: Crime Victim Leave
• EPP 10: Family & Medical Leave Policy
• EPP 12: Inclement Weather
• EPP 16: Transfer Policy
• EPP 39: Domestic Violence Victim Leave

As a new employee you will likely be using technology systems and equipment (computer systems, shared files, email, internet and other systems).  The following page provides an overview of how technology is used at the County.  After reading this information, you are invited to ask additional questions to your supervisor, department contact or directly to the County's Technology Services Department.
 

The County has eight unions and each union has a collective bargaining agreement that serves as the agreement between the employees in that union and the County. Represented employees should check their bargaining agreement prior to other employment policies to see if a policy has been negotiated. A negotiated policy in a collective bargaining agreement will take precedence over other employment policy.

Clackamas County is committed to providing a safe working environment for its employees. Our goal is to promote and encourage a workplace where each employee views him/herself as a risk manager. Clackamas County makes every effort to comply with relevant federal and state occupational health and safety laws. As a new employee, you are responsible for familiarizing yourself with the County's and your department's safety rules and procedures. If safety equipment, clothing or training is necessary for you to perform your job, the County will provide these to you. Our goal is to encourage behaviors which promote workplace safety, as well as establish a pattern of safety practices which can benefit us in our jobs and personal lives.

Below are some related Employee Practices and Procedures (EPP) to familiarize yourself with our risk management culture:

EPP # 5: Drug Free Workplace Act and Policy

EPP #34: Violence in the Workplace Policy

EPP #51: Pre-Employment Drug Testing Policy

EPP #52: Driving and Vehicle Policy

All employees are required to wear seat belts while in a county vehicle or in a personal vehicle while conducting county business!