Board of County Commissioners' Business Meeting (In-Person and Virtual Meeting) - June 3, 2021 *Revised

Beginning Board Order No. 2021-33

CALL TO ORDER

• Roll Call
• Pledge of Allegiance

Wild Fire Updates

COVID Updates

I. PUBLIC HEARINGS (The following items will be individually presented by County staff or other appropriate individuals. Persons appearing shall clearly identify themselves and the department or organization they represent. In addition, a synopsis of each item, together with a brief statement of the action being requested shall be made by those appearing on behalf of an agenda item.)

1. Approval of a Board Order for Boundary Change Proposal CL 21-001 Annexation to Clackamas County Service District No. 1
2. Approval of a Board Order for Boundary Change Proposal CL 20-002 Annexation to Clackamas County Service District No. 1
3. Approval of a Board Order for Boundary Change Proposal CL 20-005 Annexation to Clackamas County Service District No. 1

II. * CONSENT AGENDA (The following Items are considered to be routine, and therefore will not be allotted individual discussion time on the agenda. Many of these items have been discussed by the Board in Work Sessions. The items on the Consent Agenda will be approved in one motion unless a Board member requests, before the vote on the motion, to have an item considered at its regular place on the agenda.)

A. Health, Housing & Human Services

1. Approval of Amendment #3 to an Agreement with Federal Highway Administration under the Federal Lands Access Program for Operations Funding for Mt Hood Express Service to Timberline Lodge. This amendment extends the agreement for 7 months and increases the total amount by $18,400 for a total agreement of $1,623,408. This is funded through the Federal Highway Administration and has no general funds involved. –Social Services
2. Approval of contract with MTR Western, LLC for the Shuttle Operation Services. The term of this contract is for $942,504 and is funded through the State Transportation Improvement Fund. No general funds are involved. – Social Services
3. Approval of Intergovernmental Agreement #159475, Amendment 02 with the State of Oregon, Department of Human Services, Aging and People with Disabilities Division for the Provision of the Oregon Money Management Program in Clackamas County. This is for $458,050 and is funded through the State General Funds. No general funds are involved. – Social Services
4. Approval for the Children, Family & Community Connections (CFCC) Division of H3S to Apply to Housing Authority of Clackamas County for Supportive Housing Services. The grant maximum award is $2,500,000. There is no match required and no general fund is involved. – CFCC
5. Approval of a Construction Contract between Clackamas County and Banlin Construction LLC for the Sandy Health Center Project. This is for $4,738,515 and is funded through the Health Centers Divisions funds. There are no general funds involved. – Health Centers
6. Approval to Accept a Grant Award with Tides Foundation, in Partnership with Kaiser Permanente for participation in the Virtual Care Innovation Network – Clinic Connection Track. The maximum value is $12,000 and is funded through the Tides Foundation, no general funds are involved. – Health Centers
7. Approval of HOME Loan Documents with Webster Road Housing Limited Partnership for the Webster Road Redevelopment in Gladstone, Oregon. The HOME fund is $400,000 and is a long term loan with 0% interest deferred, no general funds are involved. – Community Development
8. Approval of Amendment #01 to an Agreement with CareOregon, Inc. regarding Crisis Respite Services provided by Cascadia Behavioral Healthcare, Inc. This contract is valued up to $364,270 and is funded through the State of Oregon, no general funds are involved. – Behavioral Health
9. Approval of an Amendment #01 to Subrecipient Agreement with Cascadia Behavioral Healthcare, Inc. for Residential Treatment Services. This amendment adds $12,228 for a new contract value of $334,894. It is funded through the State of Oregon and no general funds are involved. – Behavioral Health
10. Approval of Amendment #02 to a Contract with Line for Life for Crisis Line Services. This amendment adds $34,151 with a contract maximum of $167,351 and is funded through the Oregon Health Plan. No general funds are involved. – Behavioral Health Division
11. Approval of Amendment #20 to the Intergovernmental Agreement with the State of Oregon acting by and through its Oregon Health Authority for Operation as the Local Public Health Authority for Clackamas County. This amendment adds a federal award amendment to the federal award information database, this contract maximum will remain the same at $19,499,741. No additional funds are involved for this amendment. – Public Health
12. Approval of Intergovernmental Agreement with the State of Oregon, acting by and through its Oregon Health Authority (OHA) for access to the electronic referral system, Oregon Tobacco Quit Line. The contract maximum is $40,000 and is funded through the Health Share of Oregon Grant, no general funds are involved. – Public Health

B. Transportation & Development

1. Approval of a Personal Services Contract with Carl D. Cox, Attorney at Law, for Land Use Hearings. Contract not to exceed $175,000 per fiscal year with a total not to exceed amount of $1,050,000 for six years. This is a mix of funding through Land Use Hearings officer fees and general fund.
2. Approval of a Personal Services Contract with Joe Turner, P.C., Municipal Hearing Official, for Land Use Hearings Officer. Contract not to exceed $175,000 per fiscal year with a total not to exceed amount of $1,050,000 for six years. This is a mix of funding through Land Use Hearings officer fees and general fund.

C. Finance

1. Approval of a Grant Agreement with the U.S. Department of Treasury for Coronavirus Local Fiscal Recovery Fund Award. This is an award of $81.8 million. No general funds are involved.

D. Elected Officials

1. Approval of Contract #4061 with Chem Image Corporation for the purchase of Mail Scanning Equipment for the Clackamas County Jail. The purchase price is $179,694. The funding will come through the State Forfeiture Funds. No general funds are involved. - Clackamas County Sheriff’s Office
2. Request by the Clackamas County Sheriff’s Office (CCSO) to Enter into an Intergovernmental Agreement with the State of Oregon through its Department of Transportation, Commerce and Compliance Division (CCD) to provide CCSO access to weight stations to assist with law enforcement activity. There is no fiscal impact for this. - Clackamas County Sheriff’s Office
3. Approval of Amendment #2 to Contract #4111 with Star Cars, LLC for Sheriff’s Office Vehicle Installation Services. This would add an additional $150,000 with a new not to exceed of $850,000 and is funded through the Sheriff’s Office Budget. No general funds are involved. - Clackamas County Sheriff’s Office

E. CCOM

1. Approval of a contract with Oregon Department of Forestry for acquisition of remote dispatching kits related to House Bill 5042: County Communication Infrastructure Grant Program. $298,000 will be reimbursed from Oregon Department of Forestry. No general funds are involved.
2. Approval of a Contract with Motorola Solutions Inc. for Maintenance and Equipment of the VESTA 911 Phone System Project. The total contract over 5 years will be $600,000 and is funded through Oregon Emergency Management and C-Com User Fees. No general funds are involved.

F. County Counsel

1. . Designation of Newspaper for 2021 Property Tax Foreclosure Publication. The costs are unknown and will be funded through the Assessment and Taxation’s Legal Notices Budget.

G. Technology Services

1. .Approval of a Service Level Agreement between Clackamas Broadband eXchange and Link Oregon. This will be a non-recurring fee of $2,400 for the new fiber construction and pay an annual recurring lease fee of $3,060. This is funded through CBX budget and then reimbursed by Link Oregon. No general funds are involved.
2. Approval for a Non-Disclosure Agreement between Clackamas Broadband eXchange and Verizon Business Network Services, Inc. No fiscal impact.

H. Human Resources

1. Approval of the Labor Contract between the County of Clackamas and the Clackamas County Peace Officers’ Association (POA)

I. Disaster Management

1. Approval of a sub-recipient agreement with Oregon State Fire Marshall’s Office for a hazardous material exercise with the Local Emergency Preparedness Committee. The agreement is for $17,345 with a 25% match ($4,336). The match can and will be done with staff time, so there will be no general fund impact.

III. NORTH CLACKAMAS PARKS & RECREATION DISTRICT CONSENT AGENDA (The following Items are considered to be routine, and therefore will not be allotted individual discussion time on the agenda. Many of these items have been discussed by the Board in Work Sessions. The items on the Consent Agenda will be approved in one motion unless a Board member requests, before the vote on the motion, to have an item considered at its regular place on the agenda.)

1. Approval of a Local Government Grant Program Agreement between the North Clackamas Parks and Recreation District and the Oregon Parks and Recreation Department for Development of Milwaukie Bay Park. Contract maximum of $750,000 and requires a match of 50%. North Clackamas Parks and Recreation District System Development Charge Revenue will fund the match. No general funds involved.
2. *Approval of Notice to Renew Lease Agreement Fourth Amendment/Extension with Phoenix Investment Group and North Clackamas Parks and Recreation District for District’s Maintenance Shop. This lease will be for $295,968 over 3 years and will come out of North Clackamas Parks and Recreation District General Fund.

IV. *WATER ENVIRONMENT SERVICES CONSENT AGENDA (The following Items are considered to be routine, and therefore will not be allotted individual discussion time on the agenda. Many of these items have been discussed by the Board in Work Sessions. The items on the Consent Agenda will be approved in one motion unless a Board member requests, before the vote on the motion, to have an item considered at its regular place on the agenda.)

1. Approval of Contract between Water Environment Services and Jacobs Engineering Group, Inc., for the Kellogg Creek Water Resource Recovery Facility Aeration Improvements. Total contract value is $239,947 until May 1, 2022, with funding through the capital improvements plan. No general funds are involved. – Procurement
2. .Approval of Amendment # 1 to Contract # 4085 between Water Environment Services and Metro Presort, Inc. for Utility Bill Printing and Mailing Services. Amendment #1 adds additional compensation of $350,000 for a total contract of $1,225,000 with funding through Water Environment Services Fund. No general funds are involved. – Procurement
3. Approval of Contract between Water Environment Services and Paul Brothers Inc., for the Tri-City Water Resource Recovery Facility (“WRRF”) Mitigation Planting Project. Total contract value of $162,677 until November 1, 2021, with funding through the capital improvements plan. No general funds are involved. – Procurement

V. PUBLIC COMMUNICATION (The Chair of the Board will call for statements from citizens regarding issues relating to County government. It is the intention that this portion of the agenda shall be limited to items of County business which are properly the object of Board consideration and may not be of a personal nature. Testimony is limited to three (3) minutes. Comments shall be respectful and courteous to all.)

VI. COUNTY ADMINISTRATOR UPDATE

1. Signed items under COVID-19 Emergency Declaration

VII. COMMISSIONERS COMMUNICATION